OUR COMMITMENT
CFUW Guelph values the trust of those
with whom we deal. We are committed to protecting the privacy
of the personal information of our members and others with whom
we do business.
ACCOUNTABILITY
The Member Services chair(s) of CFUW
Guelph shall be responsible for CFUW Guelph’s compliance with
PIPEDA.
MEMBERSHIP INFORMATION
Personal information is obtained and
retained only to permit communication among members, to conduct club business,
to prepare and publish an annual membership list (the Blue Book) and to
provide the information required by the provincial, national
and international Federation of University Women.
Personal information shall not be used for any other
purposes.
CONSENT
The knowledge and consent of members
to the collection, use or disclosure of personal information
is required.
LIMITING COLLECTION
The personal information collected
shall be limited to that which is necessary for the purposes described above.
LIMITING USE, DISCLOSURE
& RETENTION OF INFORMATION
Personal information shall not be
used or disclosed for purposes other than those for which it was collected,
except with the consent of the individual or as required
by law.
CFUW Guelph shall retain personal
information provided to it only for so long as it is required for the purposes
stated above.
Once the personal information is
no longer required for the stated purposes, or upon the request of an individual
member of the club, CFUW Guelph shall destroy the personal information it
retains in a secure manner.
ACCURACY
CFUW Guelph shall take all reasonable
steps to maintain the accuracy of the personal information retained by the
club.
SECURITY
CFUW Guelph shall take all reasonable
steps to ensure that the information provided to it is not
used for purposes other than those for which the information was obtained.
CFUW Guelph has implemented password
protection and other appropriate safeguard procedures for electronic information
retained by the club.
OPENNESS
CFUW Guelph shall provide upon request
information about its policies and practices respecting the management of
personal information.
ACCESS
Upon request any individual shall
be informed of the existence, use and disclosure of his/her personal information
and shall be given access to that information.
An individual shall be able to challenge
the accuracy and completeness of the information and have it amended
or deleted as appropriate.
CHALLENGING COMPLIANCE
An individual shall be able to address
a challenge concerning compliance with this policy to
the Chair(s) of Membership Services.
